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Does the form, which requests PII directly from the user, have a Privacy Act Statement (PAS) within the body of the form on the last page?
Collection limitation - The corrected data must be relevant and necessary, and collected directly from the appropriate persons and provide a privacy act statement.
Although the incident the lieutenant described is not standard practice according to the responsible office, officials stated that they will strengthen PII handling procedures, such as enforcing the use of the Privacy Act Statement and ensuring documents containing PII are properly marked.